The guide can also be downloaded as a PDF Zoom guide PDF

The 6th International Symposium on Occupant Behaviour and IEA EBC Annex 79 meeting will be conducted using Zoom video and web conferencing platform (https://www.zoom.us/) hosted by the University of Southern Denmark.


Log in
Participants should log in to the web conferencing platform 15-minutes before the start of the session. All participants will be required to provide their full name with institution in brackets. Attendees will be encouraged to share their camera; however, those that do not wish may use a profile picture instead. The moderator will be online to assist where necessary.

Use of Zoom
Zoom can be used on a PC, Mac, tablet or mobile, where presenters and attendees will be able to communicate using the device microphone with text options available. If you have not used Zoom before, we will provide you with a link to the program. The meeting ID for each day can be found in the information mail sent to you before the event.
To ensure full functionality, it is recommended that participants download the Zoom app or plug-in where possible (https://zoom.us/download/). For those unable to download any plugins or software there is a zoom web client allowing one to join from browser. The web client functions best on Google Chrome however it has limited features and so those wishing to join the Annex 79. You can enter the meetings at any time to test your connection and install the app and/or plugin in advance of the events.


Internet connection
If one participant has a poor connection that is causing issues, the moderator will privately message the participant offering possible solutions. Where necessary moderator will also have the ability to restrict access.
Contact in case of issues during the conference, please email moderator Jens Hjorth Schwee: jehs@mmmi.sdu.dk who will be online and will be happy to address your questions.


Occupant Behaviour Symposium
The Symposium will run from a single meeting (one Zoom link during the entire Symposium). A moderator will be on hand throughout the event to provide support and assistance.

Presenters
For those presenting at the Symposium we will be hosting a one-hour drop-in training session on the 22nd of September, staring at 14:00 CET, to test connections and the functionality of the software.
Presenters are asked to send their presentations a week beforehand to the Symposium organizers, to be held locally. During the Symposium and Annex meeting, presenters will need to share their presentation on their screen. In case there is a problem, the organisers will use the local versions of the presentation for the meeting.
Please note that the programme is structured to deliver the presentations within the allocated time slots. Please make sure that you do not go beyond your allotted time. The moderator will be strict with the programme timing.


Attendees
Attendees will be muted upon joining the session and will be able to raise questions through chat function of the platform. By the end of the session, the presenters will have time to answer these. All those that join the meeting will initially join as an attendee and those presenting will be temporarily given presenter permissions (co-host) where they will be able share their screen. These permissions will be altered between sessions by the moderator in the breaks between the sessions.

Annex 79 Meeting
The Annex 79 Meeting sessions will be run from a single Zoom meeting, with access provided via a meeting link emailed to registered participants. The subtask meetings will be run in parallel using the ‘Breakout Rooms’ functionality of the Zoom platform. Participants are required to download and install the Zoom app as users joining via the web client, Chromebooks/Chrome OS or Zoom Rooms are unable to join Breakout Rooms (https://support.zoom.us/hc/en-us/articles/115005769646). To help the moderator we kindly request attendees to name themselves stating the breakout session number they would like to join during the breakouts, e.g. ‘S1 – Jens Hjort Schwee’, for subtask 1 breakout room.

Syddansk Universitet - Campusvej 55 - 5230 - Odense M - mbkj@mmmi.sdu.dk